Free punch list template

No email required. Free to use and share.

What's in it

Column	Why
#	Item number, so you can say "number 14" on the phone.
Room	Walk the house room by room; sort by this when you re-walk.
Item	What's wrong, specific enough that the sub doesn't have to call: "Touch up paint above door casing, left side."
Sub	Who owns the fix. Sort by this to send each sub their list.
Priority	High / Normal / Low. High = blocks closing or occupancy.
Status	Open / Fixed (sub says) / Done (you verified).
Due	Date you need it done, usually tied to the next walk or closing.
Photo	Filename or link. The weakest part of any spreadsheet punch list.
Notes	Detail for the sub, or what happened.

How to use it on a walkthrough

1. Pre-fill the Room column with the house's rooms in walking order (the template includes a typical list).
2. Walk with the super or the homeowner. One item per row. Don't batch ("misc paint") — subs fix specifics.
3. Assign a sub to every row before you leave the house. Unassigned items don't get fixed.
4. Filter by sub, export or screenshot, and send each sub their rows with a due date.
5. Re-walk against the sheet. Mark Done only when you've seen it.

When the template stops being enough

Photos are the usual breaking point: they live in your camera roll and never reach the sub. The second is knowing what's been fixed without re-walking. Walkthru keeps the same columns, adds photos on the item, texts each sub a live link, and lets them mark things fixed. It's free for one job if you want to compare.

Questions

Is this punch list template free?

Yes. Download the .xlsx or .csv with no sign-up and use it however you like.

What should a punch list include?

Each item should have a location (room), a specific description, the responsible sub, a priority, a status and a due date. Photos make items unambiguous.

Does it work in Google Sheets?

Yes. Upload the .xlsx to Google Drive and open it with Sheets, or import the .csv.